Junior Personnel Awards - Nursing Post-Doctoral Research Fellowship

2007/2008 Guidelines

N.B. Applications for the Nursing Post-Doctoral Research Fellowship award must be received by the Heart and Stroke Foundation of Ontario (HSFO) no later than March 15 of each year. Applications must be received by 4:00pm on the deadline date. If the deadline falls on a weekend or statutory holiday, the Heart and Stroke Foundation of Ontario must receive the application by 4:00pm the previous Friday. Applications RECEIVED AFTER THE DEADLINE will be considered late even if they are courier-stamped on the deadline date. The Heart and Stroke Foundation reserves the right to DECLINE LATE OR INCOMPLETE APPLICATIONS.


A. Description

The Nursing Post-Doctoral Research Fellowship is an "in-training" award for persons undertaking academic preparation in some area of cardiovascular or cerebrovascular nursing. This award is directed towards preparing nurses who have completed their doctoral degree and who intend to undertake independent research programs. Nurses who have completed their doctoral thesis but have not yet defended it but expect to graduate within 6 months of the application deadline may also be considered for this award. Appropriate documentation attesting to this timeline must be provided by the student’s PhD supervisor. Failure to complete the PhD requirements within 6 months from the time of application will result in forfeiture of the provisional award.
All awards become tenable July 1 and must begin by January 1 of the year following the announcement of the competition results.
An awardee may not be in receipt of another major salary award (i.e. from a National funding agency) at the same time as holding a personnel award from the Heart and Stroke Foundation of Ontario. However, an awardee may accept supplemental funding (not greater than 50% of the value of the Heart and Stroke Foundation award) if it is from a local or provincial funding source.

B. General Information

  1. Nursing Post-Doctoral Research Fellowships are normally tenable in Ontario universities but may, under exceptional circumstances, be awarded to Canadian applicants for study in other Canadian universities or abroad. Applicants proposing to undertake their training outside of Ontario must provide justification in Section 15c of the application form and indicate their intention to return to Ontario following completion of the training.
  2. Applicants for a Nursing Post-Doctoral Research Fellowship must provide evidence of institutional support in the form of a letter from the institution to the Foundation before award funds are released.
  3. The primary purpose of this award is to provide funds for research training in the cardiovascular/cerebrovascular field. A Nursing Post-Doctoral Research Fellowship may be held for up to two years, with an option of a third year of funding available upon critical review of the progress achieved during the first two years of the award. (see Section D and F below).
  4. Each application is considered to be a joint submission by the applicant and the proposed supervisor. The research plan should be written in full consultation and agreement between the supervisor and the applicant. Please note that due to the limited number of post- doctoral nurse supervisors with rigorous cardiovascular/cerebrovascular backgrounds, we will consider nurse scientist supervisors trained in more generic fields as well (e.g. health promotion, health services delivery, epidemiology, etc)
  5. Purely clinical (i.e. non-research-based) or educational fellowships will not be awarded. 
  6. Except in unusual circumstances, individuals wishing to undertake post-doctoral training focusing on the same research with their doctoral supervisor are not eligible for an award. (Applicants must provide justification for the location of the award in Section 15b of the application form.)
  7. Award recipients and their supervisors must not have received financial support from the tobacco industry (in the form of research grants or personal stipends or honoraria from a tobacco manufacturer or producer) in the previous five years, and will not do so throughout the duration of the award. 
  8. The major criteria in evaluating applications will be:
    1. The quality of the applicant (academic record, research experience and/or potential, impact of research on health care practice or policy, documented publication(s)). Please note that greater consideration will be given to those applicants with at least one principal-authored peer-reviewed publication.
      • The assessment of the quality of the applicant is primary and the applicant must have demonstrated evidence of commitment to, and progress toward, a career in research.
    2. The research environment, including the supervisor with whom the applicant intends to work. The applicant should describe their supervisor, other key mentors or personnel, any networks they will be part of, research facilities and equipment, etc.
  9. The quality of the research project (description of design and procedures, evidence of feasibility, relevance to the mission of the Heart and Stroke Foundation and significance to nursing and health care).

C. Tenure

  1. The award will normally commence July 1 and will run for the eligible duration (see Section B 3 above for Duration of Support). This will include reasonable holiday time by arrangement with the supervisor. 
  2. Awards will commence only after the recipient provides written documentation that she/he has obtained a post-doctoral supervisor in an appropriate research environment. 
  3. Throughout the tenure of the award, the awardee shall devote at least 75% of their time to training, development and research in the cardiovascular/cerebrovascular field. The applicant may, with the approval of the supervisor, engage in and receive remuneration for departmental activities, including undergraduate and graduate teaching and/or clinical activities that contribute to their development as a researcher. However, these activities must not interfere with the primary mandate of the award. Notification of any consideration for extra remuneration to the candidate should be forwarded to the HSFO. 
  4. An appointment may be terminated at any time for good cause by the awardee, the sponsoring institution or the HSFO. 
  5. A recipient of a Nursing Post-Doctoral Research Fellowship award will be entitled to a maternity or paternity leave of six months in duration. In such cases, the tenure of the award will be extended by six months. Please contact the HSFO office for further information.

D. Stipend and Allowances

  1. Awardees will receive an annual stipend of $50,000.00. Each award may be granted for up to 2 years with an option of a third year of funding available upon critical review of the progress achieved during the first two years of the award. Second year funding depends upon the receipt of a satisfactory annual progress report submitted by the awardee and endorsed by the supervisor. If an award is funded, funding for year one is approved on the condition that the Foundation is in a position to meet all of its financial requirements. Funding for the second year (and 3rd year if applicable) of the award is conditional on both the approval of the Board of Directors, at its sole discretion on an annual basis, and on the availability of adequate funds to the Foundation.
  2. Contingent upon approval by the supervisor, an amount of up to $1,500 per annum is available for awardee travel for scientific purposes.

E. Application

ONE ORIGINAL AND NINE COLLATED COPIES (TOTAL 10) of a completed Junior Personnel application form (HSFC R5). (Junior personnel (fellowship) application forms may be obtained by accessing the Heart and Stroke Foundation of Canada website at Applications)
Please note that in order to be considered for the HSFO Nursing Post-Doctoral Research Fellowship award you must forward your complete application and collated copies to:
Research Advocacy and Health Promotion
Heart and Stroke Foundation of Ontario
2300 Yonge Street, Suite 1300
Toronto, Ontario  M4P 1E4
Attention: Nursing Post-Doctoral Research Program
The complete application must include:
  1. All official undergraduate and graduate transcripts of the applicant's academic records with standing. 
  2. A completed supervisor statement included with each copy of the application that provides an overview of the research and academic training environment. Please give details on resources, programs, technologies, etc. that will be made available to the candidate, and on specific knowledge and skills to be acquired. The statement should also give specific involvement of the supervisor in the applicant’s training. Indicate what will be the contribution of the applicant to the proposed research. If more than one student or fellow will be carrying out research on the same project, the supervisor must describe the role of each student or fellow in the overall plan.

    The role of all co-supervisors must be clearly stated on the application form and an estimate of the percentage of time that will be spent supervising the applicant must be given. Failure to complete all supervisor information will render the application incomplete. The Heart and Stroke Foundation reserves the right to decline incomplete applications.

  3. Three letters of recommendation evaluating the candidate's professional and academic suitability for this award must be submitted on the forms provided. One letter may come from either the supervisor or one co-supervisor where appropriate. The other two references from people – other than the supervisor or co-supervisor – who are in the best position to provide a comprehensive assessment of the candidate’s research ability and potential but who will not be involved in the supervision or evaluation of the applicant's research program. These forms must be attached and included in the application package along with all the other application materials. Please ensure that the letters are in sealed envelopes with the signature of the referee across the seal.
  4. An explanation listing the period and reason for any interruption in pursuit of the candidate's career either during or subsequent to training, if applicable (see Section 15a of the application form). 
  5. A one-page progress report describing previous research-related experience of the candidate (see Section 17 of the application form). 
  6. A complete structured lay summary with a clear explanation of how the research proposal is relevant to the mission of the Heart and Stroke Foundation. The lay summary must be written in everyday language (for a general audience) at a level no greater than *Grade 10. The structured lay summary is a required section of the application form. 
  7. A printed copy of the supervisor's Common CV form. This is a web-based form, which allows information to be entered online. Please refer to the website (www.commoncv.net) for further instructions on the completion of the Common CV. 
  8. All applications will undergo peer-review by the Heart and Stroke Foundation of Canada.

F. Monitoring Progress

A progress report must be submitted to the HSFO no later than August 1 of each year of the award. A report template, which indicates the elements of progress to be reported, will be made available to the awardees each year.
Guidelines for the preparation of progress reports are available on our research web site at: Additional Programs
Continuation of the award will be contingent upon receipt of a satisfactory progress report.

G. Final Report

A final report must be submitted to the HSFO by August 1 following the final year in which the award is held. An evaluation form, which serves as the final report, will be made available to awardees in the final year of their award. This form must be completed and returned to the HSFO before final payment of the award is sent to the host institution.